This is a tricky question. It reflects what you expect from the job of a secretary, as well as what you are willing to do. You should actually think about this question at least for couple of minutes. Think about the needs of the company and try to write down a list of duties a secretary carries out on the daily basis.
Average secretaries often believe that the work is only about making coffee and answering phone calls. However, this should not be your case in the interview. There is much more you can do for your boss, of course on a professional level. You should try to mention as many working duties as possible, and not hesitate to stress that you like to be busy in work. It is an answer employers desire to hear from a perfect candidate. To such tasks belong:
- administrative work
- organizing the schedule of one or more employees
- answering phone calls
- greeting visitors
- operational cleaning of the office
- building good atmosphere on the workplace
There are for sure many more specific duties in every company. Good secretary is aware of it and is ready to take care of it.
I imagine that I will always come in time. I will check the schedule to see if all the tasks from yesterday were accomplished. I will meet the boss and ask about operational duties and tasks for the day, and remind him the schedule and meetings. After that, I will prepare a good coffee, or anything else he likes to drink. Then I will deal with all incoming correspondence, phone calls and visits, as the day flows. In a free time, I will take care of administrative tasks. Before leaving the office in the evening, I will talk to the boss about the next day, remind him the schedule and prepare everything for a smooth start of another day in the office. That is a short description of how I imagine a typical day in a job.
Note: This was a sample answer for people who apply for a job of an office secretary, subordinated to a single boss. You need to adjust your answer to the specific situation always…
Special Tip: Did you like the answer? What about multiple brilliant answers to all the tough interview questions, and a unique guide on how to win the hearts of your interviewers? Our Secretary Interview Package will guide you to a coveted job contract. Thank you for checking it out here.